President

1. Shall preside at all meetings for the League.
2. Shall establish and dissolve all Committees and will oversee all standing Committees unless otherwise noted in the bylaws.
3. Shall serve as League representative at all but is not limited to, Southgate Recreation and Parks, Cosumnes Community Services District (CSD), and Elk Grove Youth Sports Association (EGYSA) meetings.
4. Shall have general supervision of League affairs and countersign all checks and drafts.
5. Serves as a chairperson of all Committees, except Audit, League’s Policy and Procedures, and Protest Committees, and may call meetings of all Committees that the President chairs.
6. Shall prepare, with Webmaster (or other designated Officer), League game schedules.
7. Shall be the custodian of the League’s Articles of Incorporation, Bylaws, and the League’s Policies and Procedures.
8. Shall act for (and in place of) the Umpire-In-Chief in the event of the Umpire-In-Chief’s absence or disability. In the event of the Umpire-In-Chief’s resignation, death, or removal, the President shall assume the office of the Umpire-In-Chief and serve until the vacancy is filled.
9. Shall act for (and in place of) the USA Commissioner in the event of the USA Commissioner’s absence or disability. In the event of the USA Commissioner’s resignation, death, or removal, the President shall assume the office of the USA Commissioner and serve until the vacancy is filled.
10. Shall serve as the league commissioner.
11. Shall have the responsibility of signing contracts entered by EGGSL, or may designate an alternate officer to sign contracts on behalf of the league.
12. May issue and sign checks in payment of League bills that is chargeable against an approved budget appropriation or other authorization by the Board. Such checks must be presented to the Vice President or Treasurer for countersignature.
13. Shall keep at its principal office the original or a copy of the Articles of Incorporation and Bylaws, as amended to date.
14. In the event of a board member resignation, death, or removal, the President may appoint the office duties and responsibilities to a board member until the vacancy is filled.
    

Vice President

1. Shall assist the President and shall act for (and in place of) the President in the event of the President’s absence or disability or at the President’s request. In the event of the President’s resignation, death, or removal, the Vice-President shall assume the office of the President and serve for the remainder of the term.
2. Shall serve as the chairperson of the Audit Committee.
3. Shall serve as the chairperson of the League’s Policy and Procedures Committee.
4. Act as the Publicity Manager.
5. Shall preside at all meetings for the League in the absence of President.
6. Shall coordinate the League’s Manager / Coach Trainings for season.
7. Shall be responsible for obtaining field permits for season practice and League games.
8. Shall coordinate with President and Player Agents to set dates and locations for the player draft. Will also determine the process and procedure for implementation of the draft.
9. May countersign checks and drafts.
10. Shall act for (and in place of) the NorCal Representative in the event of the NorCal Representative’s absence or disability or at the NorCal Representative’s request. In the event of the NorCal Representative’s resignation, death, or removal, the Vice President shall assume the office of the NorCal Representative and serve until the vacancy is filled.
11. May issue and sign checks in payment of League bills that is chargeable against an approved budget appropriation or other authorization by the Board. Such checks must be presented to the President or Treasurer for countersignature.

Secretary

1. Shall keep a complete record of all proceedings of all League and Executive Board meetings and make such record of all League meetings available at the following regular League meeting.
2. Shall notify the Board, in writing, of all regularly scheduled meetings.
3. Shall preside over all regular and special meetings, in the absence of the President and Vice-President.
4. Shall collect and distribute all league mail.
5. Shall, in addition, perform all other duties that are incidental to the office of the Secretary.
6. Shall obtain and distribute necessary registration flyers to the various schools in the EGGSL boundaries. The flyers should be distributed at least two (2) weeks before the first scheduled day for registration.
7. Shall be responsible for coordinating league announcements.
8. Shall schedule, supervise, and distribute League team pictures.
9. Shall create a ballot each year for the Board positions to be elected upon at the general meeting and shall notify League members of the upcoming election.
10. Shall act for (and in place of) the Vice President in the event of the Vice President’s absence or disability. In the event of the Vice President’s
    resignation, death, or removal, the Secretary shall assume the office of the Vice President and serve until the vacancy is filled.
    

Treasurer

1. Shall maintain adequate and correct books and accounts of the property and business transactions of the League. Upon the request of a Board member, the Treasurer shall permit the inspection of any or all of the books and accounts within five days after the request is made.
2. Shall promptly deposit all funds of the League in such financial institution as shall be designated by the Board.
3. May issue and sign checks in payment of League bills that is chargeable against an approved budget appropriation or other authorization by the Board. Such checks must be presented to the President or Vice President for countersignature.
4. Prepares financial reports, including an income statement of financial conditions, for presentation at all League meetings and at such other times as directed by the President. The income statement will be in detail and at a minimum display each source of income and amount, and category of expenditure and amount.
5. Shall, along with the Vice-President, perform an annual audit of the books maintained by the Treasurer and present the findings in writing to the Executive Board before the regular August Board meeting.
6. Shall prepare a proposed annual budget to be presented to the Board for review by the regular September Board meeting for approval.
7. With the assistance of the President and Vice-President, shall fulfill federal, state, and local requirements related to, and for the purpose of, maintaining non-profit status and operations including the filing of annual information statements with the Internal Revenue Service and the Franchise Tax Board.

Registrar

1. Shall prepare a listing of all players registered in each division. The listing will include player’s name, address, birthday, age, parental/guardianship information and assigned team. This information shall be furnished to NCSA and Greater Sacramento Softball Association (GSSA) the appropriate person responsible for to obtaining insurance coverage for Board Members, players and coaches.
2. Shall distribute to the Player Agents all players and coaches insurance cards for the League.
3. Shall provide to NCSA’s Executive Board a current roster of League players and coaches.
4. Shall be responsible for the coordination of late registrations. Late registrations are defined as any application for registration received after the last approved date for registration.
5. Shall create and maintain a waiting list of players who were not assigned to teams during the team formation meetings or who registered after the teams were formed.
6. While coordinating with the President, Vice President and Treasurer, Shall be responsible for processing all registrations.
7. Shall act for (and in place of) the Webmaster in the event of the Webmaster’s absence or disability. In the event of the Webmaster’s resignation, death, or removal, the Registrar shall assume the office of the Webmaster and serve until
   the vacancy is filled.
8. Shall keep a record of each member’s and each director’s/officer’s name, address, telephone number, and electronic mail address, if any.

Player Agents (6U, 8U, 10U, 12U, and Majors divisions)

1. Shall conduct a mandatory pre-season meeting with coaches for the purpose of: Orientation, Risk Management, Safety, coach conduct, Coaching
   Fundamentals, Ethics and Policy and Procedures review.
2. Conduct additional coaches meetings as needed.
3. Shall provide coaches with information regarding team organization, assessment day, draft day, opening day, selection of coaches for All Star
   teams, selection of All-Star players.
4. Shall be the main point of contact for coaches in their division.
5. Shall be responsible for obtaining information from coaches in their respective divisions. These items include, but are not limited to: uniform orders, team name, names of volunteers, names of protected players, names of
   assessed/designated pitchers, assist Treasurer in the collection of any fees or
   payments of any kind, etc.
6. Shall organize and coordinate assessment day (i.e. provide assessment sheets to coaches with registered players which includes protected players, and siblings. Provide a check in sheet and numbering system for players; set up for player assessment.
7. Shall be responsible for team placement of any player on the waiting list. In addition, any player trades must have President, Vice-President, and division Player Agent authorization.
8. Shall coordinate with the President and Umpire-In-Chief regarding the cancellation and rescheduling of games due to weather conditions.
9. Shall be on the Committee that selects the All-Star coaches, All Star player tryouts in each division and will coordinate the date, time, and location. The Player Agents or designee (coach) are responsible for notifying all players of
   the tryout results.
10. Shall be responsible for assisting the Equipment Manager in ensuring that all teams turn in their equipment.
11. Shall be the division's Manager and Coaches’ representative to the Board.
12. Shall be responsible for reviewing division standings with League Webmaster.
13. Shall act for (and in place of) a fellow vacant Player Agent as requested by the President in the event of a Player Agent’s absence or disability. In the event of a Player Agent’s resignation, death, or removal, the Player Agent shall assume the office of the Player Agent and serve until the vacancy is filled.

Equipment Manager

1. Shall complete a physical inventory of all League equipment each year or as necessary. A summary of the inventory will be presented in writing to the board each year or as necessary and the inventory will be presented to the Secretary and Treasurer.
2. Shall be responsible for ensuring that all equipment is kept in proper working order and is safe for use.
3. Shall be responsible for proper storage of equipment.
4. Shall be responsible for issuing all equipment. A record will be kept of all equipment issued for league use, including a detailed description, quantity, and replacement value to insure that the issued equipment is the same equipment that is returned.
5. Shall be responsible for ensuring that all equipment is returned.
6. Will provide an estimate of equipment needs in numbers and dollars to the Treasurer annually or as needed.
7. Shall purchase necessary equipment for the League.
8. Shall act for (and in place of) the Field Maintenance Manager in the event of the Field Maintenance Manager’s absence or disability. In the event of the Field Maintenance Manager’s resignation, death, or removal, the Equipment Manager shall assume the office of the Field Maintenance Manager and serve until the vacancy is filled.
   

Uniform Manager

1. Shall be responsible for ordering and issuing all uniforms provided by the League to each teams.
2. Shall keep records of all uniforms issued to teams including types, numbers, sizes, and other uniform information.
3. Shall be responsible for ordering and issuing t-shirts, trophies, spirit wear, and awards, for any League sponsored event as approved by EGGSL board.
4. Shall provide a uniform budget.
5. Shall act for (and in place of) the Equipment Manager in the event of the Equipment Manager’s absence or disability. In the event of the Equipment
   Manager’s resignation, death, or removal, the Uniform Manager shall assume the office of the Equipment Manager and serve until the vacancy is filled.

Event Coordinator

1. Shall recommend to the President the need for establishing Committees (i.e. fundraising, opening day, and other event Committees, as the
   League may warrant).
2. Shall work with the Volunteer Coordinator to find volunteers to serve, as needed, on Committees and at League events.
3. Shall work with the Snack Bar Coordinators to ensure Snack Bar availability meets the needs of league events.
4. Shall be responsible for all League event activities, including the solicitation of prizes, securing the location, coordination of decorations,
   food, drinks, and other necessary items and/or supplies.
5. Shall serve as the primary contact for vendors and partner agencies in regards to their participation in events, including but not limited to softball
   equipment companies, t-shirt and air-brush vendors, entertainment vendors, CSD in regards to using CSD trailer of pop- ups, tables, etc..
6. Shall provide an estimate of the costs of decorations, foods, drinks, and other necessary items for events.
7. Shall act for (and in place of) the Sponsorship Coordinator in the event of the Sponsorship Coordinator’s absence or disability. In the event of the
   Sponsorship Coordinator’s resignation, death, or removal, the Event Coordinator shall assume the office of the Sponsorship Coordinator and
   serve until the vacancy is filled.
8. Shall act for (and in place of) the Uniform Manager in the event of the Uniform Manager’s absence or disability. In the event of the Uniform
   Manager’s resignation, death, or removal, the Event Coordinator shall assume the office of the Uniform Manager and serve until the vacancy is
   filled.
   

Snack Bar Coordinator’s I and II

1. Shall work with the Volunteer Coordinator to schedule sufficient volunteers to cover Snack Bar open hours.
2. Shall inventory, price, and maintain Snack Bar stock.
3. Shall develop, post, and amend Snack Bar procedures as needed.
4. Shall work with the Treasurer to develop and maintain an operating budget.
5. Shall work with the Event Coordinators to ensure Snack Bar availability meets the needs of special events including but not limited to Opening Day, Friday Night Frenzy, Sizzling Slam Tournament, any tournaments hosted by EGGSL, and Closing Ceremonies.
6. Shall train the Board of Directors on how to run the snack bar.
7. Shall act for (and in place of) the Volunteer Coordinator in the event of the Volunteer Coordinator’s absence or disability. In the event of the Volunteer Coordinator’s resignation, death, or removal, the Snack Bar Coordinator I and/or II shall assume the office of the Volunteer Coordinator and serve until the vacancy is filled.

Volunteer Coordinator

1. Shall work with the Webmaster to assure announcement of volunteer opportunities are sufficiently publicized. Use of Volunteer Management
   system is available.
2. Shall maintain record of all volunteers and determine if and when their League assistance time requirement has been satisfied.
3. Shall be the primary contact for event volunteers (e.g. snack bar, opening day, special events).
4. Shall work with the Event Coordinators and the Snack Bar Coordinators to ensure sufficient coverage for the snack bar and special events including but not limited to Opening Day, any tournaments hosted by EGGSL, and Closing
   Ceremonies.
5. Shall act for (and in place of) the Snack Bar Coordinator I and/or II in the event of the Snack Bar Coordinator’s absence or disability. In the event of the Snack Bar Coordinator’s resignation, death, or removal, the Volunteer Coordinator shall assume the office of the Snack Bar Coordinator and serve until the vacancy is filled.

Umpire-In-Chief

1. Shall provide a listing of schools or clinics for umpires to attend annually.
2. Shall evaluate the skills and knowledge of the umpires.
3. Shall train and supervise all umpires and scorekeepers.
4. Shall create a budget and maintain the finances and related records for the umpiring crew.
5. Shall schedule umpires for all league games, and any event games hosted by EGGSL that require umpires.
6. Shall be primary contact for all umpires and scorekeepers.
7. Shall coordinate with the Registrar for registering new umpires.
8. Shall submit to the Treasurer umpire payment schedules.
9. Shall work with teams to collect scores from every game and verify/update the standings each week.

Field Maintenance Manager

1. Shall create a budget and maintain the finances and related records for field maintenance.
2. Shall oversee the condition and preparation of the fields with EGCSD, and/or Southgate Recreation and Park.
3. Shall develop a plan for field improvement and maintenance.
4. Shall organize a field day for improvements, if required.
5. Shall coordinate fields for League playoffs and/or League tournaments.
6. Shall purchase new field equipment as needed (i.e. bases, pitching mounds, rakes, chalk, chalkers, etc.)
7. Shall provide field maintenance training to Coaches/Managers at the beginning of each season.

Webmaster

1. Shall be responsible for maintenance and update of the official League website, (e.g., League games, tournaments, and sponsor information.
2. Shall update the League’s website in accordance with Executive Board’s direction.
3. Shall create and maintain a budget for related expenses.
4. Shall coordinate the statistics for the League with the Player Agents.
5. Shall coordinate and maintain social media websites in accordance with the Executive Board’s direction (e.g. Facebook, Twitter).
6. Shall prepare, with the President, League schedules for the regular season games.
7. Shall act for (and in place of) the Registrar in the event of the Registrar’s absence or disability. In the event of the Registrar’s resignation, death, or removal, the Webmaster shall assume the office of the Registrar and serve until the vacancy is filled

NorCal Representative

1. Shall act as a liaison between EGGSL and the NCSA.
2. Shall assist with NorCal events hosted by EGGSL.

USA Commissioner

1. Shall be responsible for coordination of, and Managers' relations for, all League- sponsored competitive teams (i.e. Thunder and All Stars).
2. Shall be the competitive teams Volunteers and Coaches’ representative to the Board.
3. Shall coordinate with the President, Vice President to seek approval for all competitive volunteers and coaches.

Sponsorship Coordinator

1. Shall recruit league sponsorships.
2. Shall collect the names of sponsors, fees from sponsors, URL logos from sponsors to provide to Webmaster for website.
3. Shall be responsible for maintaining sponsorship information and collecting sponsor fees.
4. Shall be responsible for ordering sponsor plaques, banners, etc.
5. Shall coordinate with the USA Commissioner on Select and Competitive team sponsors.
6. Shall act for (and in place of) the Event Coordinator in the event of the Event Coordinator’s absence or disability. In the event of the Event Coordinator resignation, death, or removal, the Sponsorship Coordinator shall assume the office of the Event Coordinator and serve until the
   vacancy is filled.